Photography invoice template
An invoice for photography, with lines for the shoot fee, a second shooter, travel and anything else you agreed, plus space to set out usage terms. Replace the example lines with your own, then download the PDF.
Your invoices
Each invoice you download is listed here, so you can mark it paid, reuse it for next month or fix a typo. The list is kept in this browser only.
What to put on an invoice for photographers
As well as the basics that every invoice needs (your details, the client’s details, a number, a date and a total), photographers should include:
- The date and location of the shoot
- What the fee covers: hours, edited images, albums or prints
- How the images may be used, for commercial work
- When the client can expect delivery
Example lines
These are the lines this template starts with. The rates are examples only, so change them to your own prices.
| Description | Qty | Rate |
|---|---|---|
| Wedding photography, full day | 1 | 1200 |
| Second photographer | 1 | 250 |
| Travel, per mile | 60 | 0.45 |
Getting paid without chasing
Most photographers send two invoices: a booking fee to hold the date, and the balance due before the shoot. On the second invoice, show the booking fee as a negative line.
For commercial clients, put the licence in the notes: who can use the images, where and for how long. It heads off awkward conversations later.
More on this in payment terms explained.
Questions
How do I invoice a booking fee?
Create an invoice with a single line such as "Booking fee for 14 June wedding" and set the terms to due on receipt.
Should I charge travel separately?
If you agreed to, yes. Set the quantity to the miles driven and the rate to your price per mile.
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