InvoicePress

Graphic design invoice template

An invoice for design projects, whether you charge a project fee, an hourly rate or a mix, with room for stock licences and print costs you are passing on. Replace the example lines with your own, then download the PDF.

Your business
Logo optional

Bill to

Invoice details

More options

Items

Tax and deductions

Payment details and notes

Total due0.00

Your invoices

Each invoice you download is listed here, so you can mark it paid, reuse it for next month or fix a typo. The list is kept in this browser only.

What to put on an invoice for graphic designers

As well as the basics that every invoice needs (your details, the client’s details, a number, a date and a total), graphic designers should include:

  • The project name and what was delivered
  • The fee, or hours and rate
  • Costs passed on, such as fonts, stock images and print
  • The client’s purchase order number, if they gave you one
  • When ownership or usage rights transfer

Example lines

These are the lines this template starts with. The rates are examples only, so change them to your own prices.

DescriptionQtyRate
Logo design: three concepts and two rounds of revisions1650
Brand guidelines document1300
Stock image licence129

Getting paid without chasing

A line in the notes such as "Rights in the final artwork transfer on payment in full" gives you something to point to if a client uses the work before paying.

Describe the scope on the invoice the same way you did in the proposal. If extra revision rounds were charged, list them separately so the original fee stays recognisable.

More on this in payment terms explained.

Questions

Can I add my own logo to the invoice?

Yes. Choose Add logo in the Your business section. It appears top left on the PDF and is saved for next time.

How do I invoice half up front?

Raise one invoice for "50% deposit" before you start and a second for the balance on delivery. Use Reuse to copy the first so the details match.

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