Builder invoice template
An invoice for building work, set out so that labour, materials and waste removal are easy to tell apart, and suitable for deposits and stage payments. Replace the example lines with your own, then download the PDF.
Your invoices
Each invoice you download is listed here, so you can mark it paid, reuse it for next month or fix a typo. The list is kept in this browser only.
What to put on an invoice for builders
As well as the basics that every invoice needs (your details, the client’s details, a number, a date and a total), builders should include:
- The site address
- Which stage of the job the invoice covers
- The quote or contract it relates to
- Labour and materials on separate lines
- Anything agreed as an extra since the quote
Example lines
These are the lines this template starts with. The rates are examples only, so change them to your own prices.
| Description | Qty | Rate |
|---|---|---|
| Stud wall and plastering: labour, 4 days | 4 | 220 |
| Timber, plasterboard and plaster | 1 | 640 |
| Waste removal | 1 | 120 |
Getting paid without chasing
On jobs that last more than a couple of weeks, agree stage payments before you start and raise an invoice as each stage is finished. Use the reference box for the quote number so every invoice ties back to it.
Extras cause most payment disputes. Put each one on its own line with a short note of when the customer agreed to it.
More on this in payment terms explained.
Questions
How do I invoice for a deposit?
Raise a normal invoice with one line, such as "Deposit for kitchen extension, 20% of quote Q-118". When you send the final invoice, show the deposit as a negative line so the balance is clear.
I am a subcontractor. Where does the CIS deduction go?
Tick "Show a CIS deduction" in the tax section, or use the CIS invoice template, which has it switched on.
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