InvoicePress

Freelance developer invoice template

An invoice for software and web work billed by the hour, day or milestone, with a reference box for the purchase order numbers larger clients insist on. Replace the example lines with your own, then download the PDF.

Your business
Logo optional

Bill to

Invoice details

More options

Items

Tax and deductions

Payment details and notes

Total due0.00

Your invoices

Each invoice you download is listed here, so you can mark it paid, reuse it for next month or fix a typo. The list is kept in this browser only.

What to put on an invoice for freelance developers

As well as the basics that every invoice needs (your details, the client’s details, a number, a date and a total), freelance developers should include:

  • The project or milestone the invoice covers
  • The period worked, for time-based billing
  • Hours or days and your rate
  • The client’s PO number or cost centre
  • Recurring costs such as hosting or licences

Example lines

These are the lines this template starts with. The rates are examples only, so change them to your own prices.

DescriptionQtyRate
Development: checkout redesign, per hour3260
Code review and deployment, per hour460
Hosting for the month125

Getting paid without chasing

Finance teams at larger companies often reject invoices that lack a PO number, and you may not find out for weeks. Ask for it before you send the first invoice and put it in the reference box.

For retainers, use Reuse each month. The line items, client and rate carry over, and the number and dates update for you.

More on this in payment terms explained.

Questions

Should I attach a timesheet?

If the client asks for one. Otherwise a line per piece of work with the hours is normally enough.

Can I invoice in another currency?

Yes. Pick the currency under Invoice details. The site remembers your choice.

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